Imports and exports

The short version

Klacks plans staff and assignments. Klacks is not payroll accounting and does not calculate pay. After a period is closed, Klacks produces files with the hours worked, surcharges and absences that your payroll or accounting software reads in. That removes double entry. Klacks also reads in orders from your ERP as an XML file (see the section Inbound).

Payroll exports: hours per employee and wage type

You define once which wage type corresponds to which code in your software. Surcharges are time surcharges and are shown as time, not as a money amount.

Accounting and order exports: proof of service per sealed order

The order export is a proof of service, not an invoice. Invoicing stays with your accounting software.

How an export works

1. The planning of the period is closed (period closing). Only closed entries are exported.
2. An administrator switches on the formats you need. CSV, JSON and XML are always available.
3. You choose the format and the period, and Klacks produces the file for download.

Inbound: orders from your ERP

An ERP system can drop orders as an XML file into a folder of Klacks. Klacks checks the folder regularly, creates customers and orders as drafts and keeps a ledger of every file. A planner or administrator seals the drafts by hand. The file format is a Klacks-specific XML schema.

There are no vendor-specific connectors for individual ERP products. An IT service provider produces the XML file from the ERP. Qualifications are not imported; the planner adds them when sealing.

Limits you should know

• The formats are built from the vendors' format descriptions and sample files and protected by regression tests on the exact file content. That does not prove that your software accepts the file: an import into the respective target software is not yet confirmed for every format, and Klacks claims no certification by the vendors.
• Formats marked “under review” deviate in some details from the vendor's description, according to our review. We are correcting them; please run a trial import before productive use.
• Run a trial import with your software before productive use. If your version differs, send us a sample file so that we can check the format.
• Klacks does not calculate pay, does not issue wage statements and does not report to authorities or social insurance.

For IT service providers

Klacks is released under the AGPL-3.0-only and can be used without a licence fee. Service providers may install and support Klacks for their customers and charge for setup, integration and maintenance. They publish their own changes under the AGPL, for everyone who uses their installation over a network. Anyone who does not want that needs a commercial licence; details are on the licence page.

Brand names such as DATEV, Abacus, BMD, Fortnox or Visma belong to their owners and are named only to identify the target format.