groups For private care homes and home-care providers in Ireland

The HSE staffing crisis hits your private care service — not a national HR system.

Over 6,500 unfilled HSE posts push more pressure onto private care homes and home-care providers who roster on their own. The Organisation of Working Time Act 1997 requires averaging the 48-hour week — in hospital-type settings often over a 6-month rather than 4-month period. Klacks makes that proof manageable over months, not weeks.

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The everyday reality of Irish care

Proving the 48-hour week over months, not weeks

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Acute staffing crisis

Thousands of nursing and midwifery posts remain unfilled nationwide — private providers increasingly cover cases the HSE would otherwise have handled.

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Long reference period, gap-free proof

Hospital-type settings often average the 48-hour week over 6 rather than 4 months — a single spreadsheet slip goes unnoticed for months.

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No central relief pool

Unlike the HSE, private homes have no central relief-staffing network — every absence has to be absorbed within the team itself.

Data sovereignty

Full data sovereignty: open source & on-premise

Klacks was built for sectors with strict security and compliance requirements, where sensitive staff data should never leave your own infrastructure. As an open-source solution, Klacks can run entirely in your own data centre or on secured local servers — without depending on US cloud providers. That makes GDPR and Irish Data Protection Commission compliance entirely your own responsibility to manage, not a vendor's.

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On-premise sovereignty: full control over rosters, working-time records and logs within your own IT environment.

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Open LLM architecture: AI-assisted scheduling suggestions can also run on locally hosted language models, so no data ever leaves for external APIs.

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Auditable source code: a fully inspectable codebase for IT audits and HIQA readiness.

How Klacks keeps the reference period under control

Weekly working time tracked over months, not just checked at month-end.

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Recovery Engine for absences

If a carer calls in sick, Klacks instantly finds the best-qualified replacement within the team — no more working the phones.

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Reference-period tracking

Klacks tracks the 48-hour week continuously across the full reference period on file (4 or 6 months) — deviations become visible before they become a problem.

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BrightPay-compatible payroll export

Finished hours, overtime and allowances export directly in a format ready for BrightPay, the payroll package widely used in Ireland.

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Autofill wizard for rotations

The GA-powered autofill assistant plans shift rotations while respecting the working-time limits on file.

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Qualification-aware scheduling

Only staff with the matching qualification are ever suggested for a shift.

AI assistant

Klacksy: the assistant built into your team's workflow

Klacksy isn't a bolted-on marketing chatbot — it's embedded directly in the Klacks interface. Staff and schedulers ask about shifts via chat, request shift swaps, or resolve qualification conflicts within the team. A built-in skills and rules system ensures Klacksy only ever suggests changes that actually match the qualifications and working-time limits of the people involved.

Klacksy chat assistant inside the Klacks interface

Try Klacks for Irish care providers

Try the Playground to see how Klacks keeps the reference period under control — or run it on-premise for full data sovereignty.

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