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Group Visibility

Under Settings > Group Visibility per User you define which groups — and thus which associated data — an individual user is allowed to see.

How it works​

The list shows all users with their names and the number of root groups assigned (visible) to them. Clicking the number opens a form with a checkbox list of all root groups; here you mark which groups this user is allowed to see. When a root group is granted, that automatically applies to all its subgroups as well.

Administrators are exempt from this restriction: for them the button is disabled, and the number shown always equals the total count of all root groups — admins fundamentally see everything.

Good to know​

  • For a regular (non-admin) user with no assignment at all, "0 assigned groups" means: this user currently sees nothing in group-scoped areas (e.g. dashboard, client list) — this is not a malfunction, but the direct consequence of the missing assignment.
  • Exception: if there are currently no groups at all in the system, every user sees everything — installations without a group structure therefore don't need to maintain this setting.
  • Set up your group structure under master data first, before making assignments here — without existing groups, there's nothing to check off here.
  • This setting controls the visibility of data, not the underlying permissions of a role — roles/permissions are managed independently of this.

Try it yourself: Klacks Playground — login admin@test.com / P@ssw0rt1, data resets daily.