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User Administration

Under Settings > User Administration you manage the login accounts (system users) that people use to sign in to Klacks — this is not the same as employee or address management, since a login account can, but doesn't have to, be linked to a person's master data record.

How it works​

Adding a user: The "+ Add user" dialog automatically generates a username suggestion from the first and last name (each at least 2 characters). The email address is required and must contain an @ sign; saving is only possible once all fields are validly filled in. A password is generated automatically when the account is created — so the person can set their own, use "Reset password" in their row afterward.

Editing a user: Double-clicking the name row opens the edit dialog. There, the username can be changed afterward — at creation, it's only a suggestion.

Resetting a password: The "Reset password" link in a user's row sends an email to the stored address, through which the person sets a new password themselves.

Deleting a user: The trash button permanently removes a login account, after confirmation in the delete dialog.

Assigning permissions: Via a dropdown in the row, you assign Supervisor or Admin; the change takes effect immediately, with no separate save click. What these two roles are specifically allowed to do is described under "Roles and Permissions" in Getting Started — this page is only about managing the accounts themselves.

Good to know​

  • The currently logged-in user is shown in the list too, but cannot edit themselves, change their own permissions, or delete themselves there.
  • A login account is independent of person/employee management — you can, for example, create an account for an external IT company without creating an employee record for it.
  • There is no direct password-setting by the admin: new accounts get an automatically generated password, and every later change goes through the "Reset password" email link.

Try it yourself: Klacks Playground — login admin@test.com / P@ssw0rt1, data resets daily.