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Roles and Permissions

Klacks has exactly two assignable permission levels for login accounts: Supervisor and Admin. There is no third, technically distinct role — terms like "Planner" described below denote a function in day-to-day work, not an additional permission level.

The two real roles​

Supervisor may create, edit, and delete addresses, groups, contracts, absences, and shifts, and may approve a day or a group in the schedule as well as withdraw that approval again. Simply confirming individual working times, on the other hand, doesn't require any special role — any login account can do that.

Admin may do everything a Supervisor can, plus: access to all settings (including user administration itself), closing and reopening periods, and managing specially protected areas such as identity providers, reports, and calendar rules.

Assignment happens via a dropdown in user administration (gear icon) and takes effect immediately, without a separate save click.

"Planner" as a function, not a role​

In everyday operations, it's usually a Supervisor account that does the actual planning work — triggering auto-scheduling, adjusting the schedule grid via drag and drop, submitting days or groups for approval. This is not a separate permission level, simply the rights a Supervisor account already has.

Good to know​

  • The currently logged-in user is also shown in user administration, but cannot be edited, have their permissions changed, or be deleted there.
  • Permanently closing or reopening periods remains exclusively reserved for Admin — even if a Supervisor has already approved days or groups.
  • A login account doesn't need to be linked to an employee master data record — user administration and people management are separate areas.

Try it yourself: Klacks Playground — login admin@test.com / P@ssw0rt1, data resets daily.