Klacksy: The AI assistant you simply tell your operating rules.
No generic off-the-shelf AI. Control the tone, autonomy, and terminology of a scheduling assistant that follows your exact rules — rule-based, traceable, in your hands.
Note on the sample data: All names, places (for example Winterthur), addresses and figures in these recordings are fictitious demo data with a Swiss background, written in Latin script. They only illustrate the product – you do not need to know or be able to read them. In your own installation you enter your own data, and the interface is multilingual.
Black-box chatbots without operational control
Standard AI doesn't know your rules
Standard chatbots know nothing about your workplace agreements, qualification requirements, or industry-specific regulations — every answer is a shot in the dark.
Unclear scope of action
With many AI tools, it's unclear what the AI may change on its own and what it may not — a risk as soon as real schedules are involved.
Foreign language, foreign abbreviations
A standard AI doesn't understand your company's internal abbreviations and terminology — every request first has to be laboriously explained.
Your finished shift plan in three steps
Install
Klacks is installed on your own infrastructure — via Docker; allow about half an hour for the first start.
Adjust rules
Public holidays and rest periods come preconfigured for your country, surcharges where defined for your country — and you can adjust them anytime.
Plan automatically
Klacks builds shift plans, flags conflicts and optimizes routes — with an AI assistant if you want.
How Klacksy adapts to your operation
Four dials that turn Klacksy into your own assistant.
Set your own autonomy level
Four adjustable levels let you decide, per user, how much Klacksy may do on its own — from pure suggestions to independent changes. Sensitive actions always require your confirmation.
Operating rules, just by saying them
You describe a company rule right in the chat — for example, “night shift surcharge 25% from 11pm” or “maximum 3 night shifts per week.” Klacksy asks targeted follow-up questions until all required details are complete and verified, shows a preview of the result, and saves it only after your explicit confirmation — retrievable in the chat at any time, and reversible.
Store your own terms
In the dictionary, you store company-specific terms with their variants so that voice input recognises them correctly. Klacksy can also remember in-house abbreviations as a note.
Adjust the personality
Under Settings you'll find the personality editor “Klacksy Personality”: there you set Klacksy's tone and character — to match your company culture.
What Klacks can do — in real recordings
Short videos from the running app, sorted by topic. Choose a chapter; only the video of the open chapter ever plays.
Note on the sample data: All names, places (for example Winterthur), addresses and figures in these recordings are fictitious demo data with a Swiss background, written in Latin script. They only illustrate the product – you do not need to know or be able to read them. In your own installation you enter your own data, and the interface is multilingual.
- Klacksy helps you get it right in every one of these cases: describe your rule in the chat in your own words, for example “Sundays earn a 50% surcharge.” — Klacksy asks follow-up questions, shows a preview and only saves once you confirm.
- Klacksy also creates scenarios and starts planning inside them — tell it in the chat, for example: “Plan Winterthur from November 2 to 8.”
- Klacksy, the built-in AI assistant, can also do all of this for you on request — for example, tell it in the chat: “Add expenses of 24.50 for Mia on October 6.”
Klacksy handles this in the chat
You tell Klacksy what to do — Klacksy shows a preview first and applies it only after you confirm.
Plan a week - Video 1 of 4
Waiting times in the video are shortened and marked. How quickly Klacksy responds depends on the chosen AI model; depending on the size of your business, the planning engine takes a few minutes to calculate.
Facts, not promises
open-source code
languages
industry solutions
countries
A home care provider sets up Klacksy for its team
The autonomy level is set to “Propose”: Klacksy proposes every step first, and the planning engine checks staff qualifications — the final decision always stays with the care manager. The night-shift surcharge rule was set up by chat, and the abbreviations used in-house were saved as a note for Klacksy. The assistant already responds accordingly today — with no programming at all.
See Klacksy in action
Try the Playground to see how Klacksy adopts autonomy levels, personality, and terminology — or install Klacks directly on your own infrastructure. No license fees, no registration required.
Klacks is open source under the AGPL-3.0. Host it yourself, keep your data with you, pay no license fees — you stay in full control.