Rosters that hold up in an emergency too.
Klacks schedules wards around the clock, lets you record emergency call-outs as an exception to the overtime limit separately with notes, and monitors the 144-hour total per 3-week period live — installed on your premises, so patient data is stored on your own servers.
Note on the sample data: All names, places (for example Winterthur), addresses and figures in these recordings are fictitious demo data with a Swiss background, written in Latin script. They only illustrate the product – you do not need to know or be able to read them. In your own installation you enter your own data, and the interface is multilingual.
The emergency exception and the 144-hour cap
The emergency exception to the 2-hour daily limit
The regular daily limit of 2 hours' overtime may be exceeded where the work is necessary to prevent a serious loss or accident, or to mitigate its consequences (Art. 19) — the 144-hour cap per 3-week period still remains the hard ceiling.
Gap-free ward coverage around the clock
Day, evening and night shifts must be staffed without gaps across every ward — made harder still by short-notice emergency call-outs.
Your finished shift plan in three steps
Install
Klacks is installed on your own infrastructure — via Docker; allow about half an hour for the first start.
Adjust rules
Public holidays and rest periods come preconfigured for your country, surcharges where defined for your country — and you can adjust them anytime.
Plan automatically
Klacks builds shift plans, flags conflicts and optimizes routes — with an AI assistant if you want.
How Klacks takes the load off hospitals in the UAE
From a documented emergency exception to gap-free ward coverage — everything works together.
Gap-free 24/7 ward coverage
Day, evening and night shifts across every ward — Klacks flags every gap immediately and can fill it automatically on request.
Emergency overtime recorded separately
Emergency call-outs that exceed the regular 2-hour daily limit can be recorded separately in Klacks with notes on the reason — traceable, not blanket.
The 144-hour cap monitored live
Klacks monitors total working hours per 3-week period live against the 144-hour cap and warns before the limit is exceeded — even where emergency call-outs are involved. On request, Klacks strictly blocks the excess in automatic planning; with manual planning it stays at a warning.
Qualifications factored in automatically
Every shift is only assigned to staff with the matching qualification — with no manual checking at all.
Installed on your premises: data stored on your servers
Klacks runs on your own infrastructure. Staff and patient data are stored on your servers; the AI model can be run locally on request.
Klacksy understands your request
"Fill next week's night shifts for the ward" is all it takes — Klacksy starts the planning, Klacks automatically factors in qualifications and shows the 144-hour total.
What Klacks can do — in real recordings
Short videos from the running app, sorted by topic. Choose a chapter; only the video of the open chapter ever plays.
Note on the sample data: All names, places (for example Winterthur), addresses and figures in these recordings are fictitious demo data with a Swiss background, written in Latin script. They only illustrate the product – you do not need to know or be able to read them. In your own installation you enter your own data, and the interface is multilingual.
- Klacksy helps you get it right in every one of these cases: describe your rule in the chat in your own words, for example “Sundays earn a 50% surcharge.” — Klacksy asks follow-up questions, shows a preview and only saves once you confirm.
- Klacksy also creates scenarios and starts planning inside them — tell it in the chat, for example: “Plan Winterthur from November 2 to 8.”
- Klacksy, the built-in AI assistant, can also do all of this for you on request — for example, tell it in the chat: “Add expenses of 24.50 for Mia on October 6.”
A calendar that keeps pace with the moon
In the United Arab Emirates, all official public holidays are decreed centrally by the UAE Cabinet — uniformly for all seven emirates, with no cantonal or municipal variation like in Europe. The real challenge lies elsewhere: holidays whose exact date is only confirmed at short notice, and businesses that plan across several Gulf states.
- Uniform nationwide, confirmed at short noticeEvery holiday applies equally across all emirates — but religious dates such as Eid al-Fitr and Eid al-Adha are confirmed only by a national moon-sighting committee, often just days in advance. New dates can be added to Klacks the moment they're announced.
- Mix calendarsA Dubai business with branches in Saudi Arabia, Qatar or Oman needs several country calendars running at once — moon sightings occasionally differ by a day between Gulf states, and national days fall on different dates to begin with.
- Binding or purely informationalFor each calendar, you decide whether a holiday affects hours & premiums — or simply appears as a reminder.
It all comes down to the settings
Klacks offers countless ways to calculate rules and hour credits for nights, weekends, public holidays and overtime — exactly the way your contracts and company agreements require.
- Nights and weekends You set the night window and the surcharge rates yourself, and choose up to three weekend days — as a multiplier that is added to the hours worked as a time credit in hours.
- Public holidays and overtime A separate public-holiday rate, and overtime per day or per week in up to three tiers. When several surcharges fall on the same hour, the highest one applies — or all of them add up.
- Your own calculation with a macro If that is not enough, a macro does the maths: a short script using weekday, time of day, public holidays and contract values — with conditions, loops and functions of your own.
- Scheduling rules Rest periods, maximum daily and weekly hours, consecutive working days, free Sundays or hour caps per period — each one as a warning or, in automatic planning, as a block.
Rule violations: Klacks warns you instantly
Klacks flags time collisions, rest periods that are too short, too many consecutive working days and work on holidays right as you plan — as an error or warning in the error list.
Rest period too short - Video 1 of 4
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The emergency exception and the 144-hour cap, at a glance
An emergency call-out that exceeds the 2-hour daily limit can be recorded separately in Klacks together with the reason, while Klacks monitors total working hours per 3-week period live against the 144-hour cap — no manual recalculating required.
See Klacks in your hospital
Try the Playground to see how Klacks schedules ward shifts, documents emergency call-outs and makes the 144-hour total visible — or install it directly on your own premises. No license fees, with no registration required.
Klacks is open source under the AGPL-3.0. Host it yourself, keep your data with you, pay no license fees — you stay in full control.