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vertragsvorlagen

Under Settings > Organization > Contracts you manage the freely definable contract templates, which you then assign to individual employees — not to be confused with the actual assignment to a person (more on that under "Employees and Master Data" in Getting Started).

How it works​

Creating a contract: "+ New contract" opens a modal. Name and valid-from date are required.

Hours configuration: Guaranteed hours, minimum hours, maximum hours, and full-time hours, each as an hours:minutes value. The minimum hours must not exceed the maximum, and the guaranteed hours must not exceed the maximum — negative values are not allowed for any of the three.

Surcharges: Night, holiday, Saturday, and Sunday surcharge in percent (0–100), independent of the company-wide default settings under Scheduling Basics.

Working days: Checkboxes for Monday through Sunday determine on which weekdays this contract generally schedules work.

Shift work: A toggle marks contracts for employees on early/late/night shifts.

Validity period: Valid from (required) and optionally valid until — so a contract can be either time-limited or open-ended.

Payment interval: Weekly, Biweekly, Monthly, or Custom.

Calendar selection: Each contract can be assigned its own holiday calendar, which can differ from the global calendar under Head Office Address — this lets you map, for instance, cantonally different public holidays.

Scheduling rule: Optionally, an existing scheduling rule can be assigned.

Searching, editing, and deleting: A search field filters the list by contract name; clicking an entry opens the edit modal, and the trash icon deletes the template (with a confirmation prompt).

Saving: Every change is persisted immediately when saved in the modal — there is no shared save bar.

Good to know​

  • A contract template is initially just a template — only assigning it to a person (via person management) makes it effective. Multiple people can use the same template, for example "Bern Full-Time 180 hrs" for all full-time staff at the Bern location.
  • By default, Monday through Friday are pre-set as working days, Saturday and Sunday are not — this can be adjusted per template.
  • The calendar selection per contract is optional — leave it empty and no contract-specific calendar is stored.

Try it yourself: Klacks Playground — login admin@test.com / P@ssw0rt1, data resets daily.