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Approval Workflow: From Draft to Binding Schedule

In Klacks, a schedule moves through clearly defined stages — so it's always unambiguous what the team can rely on.

How it works​

The schedule passes through four stages:

  1. Draft — the working phase: everything can still change
  2. Confirmed — the schedule is settled on the planning side; changes only happen in a controlled way
  3. Approved — the responsible authority has signed off
  4. Closed — the schedule is sealed and binding

Each stage locks editing accordingly: once something is approved, nobody changes it accidentally with drag & drop. Who may set which stage is clearly defined:

  • Confirming can be done by any logged-in person.
  • Approving (and revoking an approval) requires the Supervisor or Admin role — scoped per day and group.
  • Closing a period (and later reopening it) is reserved exclusively for Admin.

Good to know​

  • The locks apply everywhere — Auto-Planning: A Schedule in Seconds and Klacksy respect the approval status too.
  • Short-notice changes after approval (sick calls!) run as deliberate, traceable corrections, not as silent replanning.
  • For the accounting close of a month there is additionally the EN Period Closing.

Try it yourself: Klacks Playground — login admin@test.com / P@ssw0rt1, data resets daily.